Effective Date: October 3, 2025

These Terms and Conditions (the "Agreement") govern the booking, rental, and use of the facilities and services provided by Bayird Ranch and Wedding Venue (hereafter, "Venue") by any client, event host, or organizer (hereafter, "Client"). By executing a booking contract or making any payment, the Client agrees to be bound by these Terms and Conditions.

1.1. Venue: Bayird Ranch and Wedding Venue, including all specified indoor and outdoor facilities, grounds, and parking areas. 1.2. Client: The individual(s) or entity responsible for booking the Venue and signing the contractual agreement. 1.3. Event: The specific wedding ceremony, reception, or other gathering scheduled for the designated Date and Time. 1.4. Contract: The formal, signed booking agreement detailing the Event Date, rental fee, included services, and payment schedule.

2.1. Reservation Deposit: A non-refundable initial deposit (as specified in the Contract) is required to secure the Event Date. The date is not confirmed until the deposit is received and the Contract is signed by both the Client and the Venue. 2.2. Payment Schedule: The remaining balance of the total rental fee must be paid according to the schedule outlined in the Contract. Typical schedules include: * Installment 1: [50%due ar time of booking. * Final Balance: The entire outstanding balance is due no less than 7 days prior to the Event Date. 2.3. Late Payments: Failure to make payments by the specified due dates may result in the immediate termination of the Contract and the forfeiture of all payments made to date. 2.4. Security Deposit: A refundable damage/security deposit of 250.00 is required [e.g., thirty (30)] days prior to the Event. This deposit will be refunded within [e.g., fourteen (14)] business days after the Event, provided no damage has occurred, all terms have been met, and the property has been properly cleaned (beyond standard cleaning).

3.1. Client Cancellation: All cancellations must be submitted in writing. Upon cancellation by the Client, the following fee schedule applies: * Cancellation more than 180 days prior to the Event: Forfeiture of the initial Reservation Deposit. * Cancellation between 91 and 180 days prior to the Event: Forfeiture of all deposits and payments made up to that date, not to exceed [e.g., 50%] of the total rental fee. * Cancellation 90 days or less prior to the Event: The Client is responsible for 100% of the total rental fee. 3.2. Venue Termination: The Venue reserves the right to terminate this Contract immediately if the Client violates any term herein, fails to make timely payments, or engages in conduct that poses a risk to the Venue property or personnel. All fees paid to date shall be forfeited in the event of termination for cause by the Venue.

4.1. Access: Access times for setup, the Event itself, and breakdown are strictly limited to the hours specified in the Contract. Early arrival or late departure may incur additional fees. 4.2. Capacity: The Client shall not exceed the Venue’s maximum occupancy limit of [Specify number, e.g., 200] guests. 4.3. Decorations: * The use of glitter, confetti, rice, birdseed, silly string, or any other items that are difficult to clean is strictly prohibited indoors and outdoors. * All candles must be contained in glass enclosures (votives) that extend above the flame. Open flames are prohibited in certain areas (as designated by the Venue). * The Client shall not affix anything to the walls, ceilings, or any structure of the Venue with nails, staples, glue, or any adhesive that causes damage. Blue painter's tape is the only approved adhesive. 4.4. Alcohol: The serving of alcoholic beverages is permitted only under the following conditions: * The Client must secure and provide proof of appropriate event insurance, naming Bayird Ranch as an additional insured. * Alcohol must be served by a licensed, insured, and professional bartender. Self-service of alcohol is strictly prohibited. 4.5. Smoking:Smoking is prohibited inside all Venue buildings. Designated outdoor smoking areas must be used, and all smoking materials must be fully extinguished and disposed of in provided receptacles.

5.1. Client Responsibility for Guests: The Client assumes full responsibility for the acts of all guests, invitees, employees, and independent contractors (vendors) of the Client, and shall indemnify and hold harmless the Venue for any damage, theft, or injury caused by said parties. 5.2. Property Damage: The Client shall be solely responsible for any and all damage to the Venue property, grounds, fixtures, or equipment, including but not limited to walls, flooring, lighting, and furniture, that occurs during the Client’s rental period, regardless of fault. The cost of repair or replacement will be deducted from the Security Deposit, and the Client agrees to pay any balance exceeding the deposit amount within 15 days of receiving an invoice. 5.3. Indemnification: The Client agrees to indemnify, defend, and hold harmless Bayird Ranch and Wedding Venue, its owners, agents, and employees from any and all claims, actions, suits, costs, damages, and liabilities, including attorney’s fees, arising from the Event, including, without limitation, injuries to guests, vendor actions, and property loss or damage.

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7.1. Unforeseen Events: If the Event cannot be held or the Venue's obligations cannot be performed due to an event beyond the reasonable control of the Venue, including but not limited to: Acts of God (e.g., fire, flood, extreme weather), war, epidemic or pandemic (including government restrictions/mandates), labor strikes, or significant damage to the Venue facilities, the Venue's sole liability shall be limited to offering a comparable, mutually agreeable alternative date within [e.g., 12] months of the original Event Date. 7.2. Refund Policy under Force Majeure: If a mutually agreeable alternative date cannot be found, the Venue will refund all payments made to date, minus the non-refundable Reservation Deposit and any expenses already incurred by the Venue on behalf of the Client (e.g., special orders).

8.1. Jurisdiction: This Agreement shall be governed by and construed in accordance with the laws of the State of [Specify State, e.g., Arkansas], without regard to its conflict of law principles. Any litigation arising out of this Contract shall be brought exclusively in the courts of [Specify County, e.g., Greene] County, [Specify State, e.g., Arkansas].